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Essex County School Nurses Bylaws 1966

(Revised 1981, 2009, 2011, 2017, 2020)


Vision Statement: The ECSNA will provide direction for leadership and guidance in the specialty practice of school nursing. ECSNA will promote professional and ethical standards and guidelines through education and communication.

Mission Statement: The ECSNA will uphold the published standards of practice of the American Nurses Association and the National Association of School Nurses, and the Statutes and Regulations of the New Jersey Board of Nursing and the New Jersey State Department of Education.


Article I-Name
The name of the association shall be the Essex County School Nurses Association (ECSNA). Here after known as the ECSNA, or the Association.

 Article II-Objectives
To promote and advance the quality of school health services and health education throughout Essex County.

Article III-Membership
Section 1. Regular: Any certified school nurse employed by a Board of Education in Essex County shall be eligible for regular membership. This membership shall encompass public school, private school and charter school nurses. This membership shall include full voting rights, holding office and serving on committees. Annual dues shall be recommended by the Executive Board.

Section 2. Associate: Any registered professional nurse who is not eligible for regular membership shall be eligible for Associate Membership. This may include: public health nurses, retired nurses, professors of nursing, and students. Associate members shall enjoy the privileges of the Association, may serve on committees, but shall not vote, or hold office (see Section 3 exception for Retired Members). Annual dues shall be recommended by the Executive Board.  

Section 3. Retired members: Any retired Certified School Nurse from Essex County shall be eligible for Retired membership. Retired members shall enjoy the privileges of the Association, may serve on committees and may hold office with the approval of the Executive Board and membership majority vote.

Annual dues shall be recommended by the Executive Board.

Article IV-Officers
Section 1. The officers of this Association shall be Co-Presidents, Secretary, and Treasurer.

Section 2. The Co-Presidents shall be the official representatives of the Association, preside at all meetings and serve as ex- officio members of all committees. The membership of the NJSSNA and NASN shall be paid by the ECSNA. The Co-Presidents shall serve two year terms elected in odd and even years thus providing overlap coverage of presidential office.

Section 3. The Secretary shall be responsible for all official correspondence of the Association. The Secretary shall record, file the minutes and the reports of all Executive Board and General Board meetings, submit the minutes by email for review and approval within 2 weeks after the meeting and shall be the custodian of these records for the term of office. Shall be responsible for sending gifts, cards, acknowledgements to members for special or extenuating circumstances as determined by the Co-Presidents.

Section 4. The Treasurer shall be the custodian of all funds for the Association, receive dues and revenues, deposit funds in a bank designated by the Executive Board, submit an annual budget, attend to all bills and submit an annual report.

Section 5. Officers shall be elected at the May meeting and shall hold office for two years.

Article V-Elections
Section 1. The Nominating Committee: This Chairperson shall be the Co-President-Elect. This Chair shall recruit a committee of three members presenting a slate of candidates at the third Executive Board meeting.

Section 2. The nominating committee shall prepare a list of candidates prior to the third Executive Board Meeting, the consent of the candidates having been obtained previously.

Section 3. Regular members and Retired members, whose dues are paid for the current year, are eligible for office and have the privilege of voting.

Section 4. Voting shall be at the May meeting.

Section 5. The Co-President, and Treasurer shall be elected in even years.

Section 6. The Co-President and Secretary shall be elected in odd years.

Section 7. If any position is vacated mid term, the executive board can appoint a member to fulfill the term of the vacated position.

Article VI-Executive Board
Section 1. The Executive Board shall consist of the officers and chairpersons of the standing committees.

Section 2. The Executive Board shall fill vacancies arising between elections in the various offices of the Association.

Section 3: Past Co-Presidents shall be ex-officio members of the Executive Board.

Article VII - Meetings
Section 1. A minimum of two general meetings must be held each year.

Section 2. The annual meeting shall be held in May for the election of officers, scholarship award and honoring retirees.

Section 3. Special meetings of the Executive Board may be called by the President
or by a majority of the Executive Board.

Article VIII-Standing Committees
Section 1. The chairperson of the following standing committees shall be appointed by the Co-Presidents: Membership, Program, Public Relations, Scholarship, Legislation, and County Representative(s) to the New Jersey State School Nurses Association. Each committee shall consist of a chairperson or co-chair people from the Regular
or Retired membership category and committee member(s) from the Regular, Retired or Associate membership categories. Special committees may be created as needed by the Association. 

Standing Committees will function as follows:
a. Membership: Shall be responsible for processing applications, compiling a membership list, preparing mailing labels and keeping the list current via computer applications.
b. Program: Shall be responsible for:

  • Planning professional development workshops, seminars, General and Annual Membership Meeting programs.

  • Preparing informational flyer and forwarding to Secretary for distribution.

  • Shall issue professional development certificates for programs conducted or co-sponsored by the Association.

c. Public Relations: Shall be responsible for the Essex County School Nurses website.
d. Scholarship: Shall be responsible for preparing, mailing and evaluating the scholarship forms and determining the recipient(s).
e. Legislation: Shall study the need for legislative action as it pertains to the Association, present appropriate proposals and promote responses as indicated by the membership.
f. County Representative: Shall report to the Executive Board and shall report to the general membership activities of the NJSSNA. The Representative shall make efforts to attend all State and Local meetings.

Section 2. The Chairperson of each committee shall select their own committee members.

Section 3. The committee chairperson shall submit a written report at the end of the year or by September of the new year to the Co-Presidents.

Article IX-Dues
Section1. Annual dues shall be determined by the Executive Board. Non-members will be charged a fee for the workshops as determined by the Executive Board, and non-members may not attend general membership meetings.

Section 2. Dues shall be payable to the Treasurer by December 31st each year.

Section 3. The fiscal year of the Association shall be from 1/1- 12/31.

Article X-Amendments

The Bylaws may be amended at any regular or duly called special meeting of the Association provided notice has been given to the general membership.

Article XI-Quorum
A quorum of this Association shall consist of the minimum of half of the Executive Board members, and those present at the general meeting.

Article XII-Dissolution

In the event of dissolution of ECSNA all assets, less liabilities, shall be donated to the St. Jude’s Children’s Research Hospital or other 501(c) 3 organization as determined by action of the Executive Board

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